BY-LAWS OF THE HANOVER AREA ARTS GUILD
ARTICLE 1- MEMBERSHIP
Section 1: Any person residing in the United States of America may become a member of The Hanover Area Arts Guild upon payment of annual dues in such amount as the members, by a majority vote of the members present at any regular or special meeting, may from time to time establish.
Section 2: Each member shall be entitled to one vote (present or written proxy) at the time of the meeting of the membership.
Section 3: Dues shall be due and payable as of September 1 of each year, and notice thereof shall be mailed to each member during the month of August.
Section 4: The administration and fiscal year of the organization shall begin September 1 and close August 31.
Section 5: Upon the expiration of membership, any property left by the former member will become the property of HAAG after 60 days.
ARTICLE 2 - BOARD OF DIRECTORS AND OFFICERS
Section 1: The Board of Directors shall be
composed
of not less than 15 members of the organization, to wit: the President,
Vice President, Secretary, Property Treasurer, Gallery Treasurer and
the
Immediate Past President plus the chairpersons of the designated
committees
established herein. A class of 5 members will be elected
each year for a term of three years.
Section 2: The Membership shall elect the officers, to wit: The President, Vice-President, Secretary, Property Treasurer, and Gallery Treasurer from a slate selected by the Nominating Committee as approved by the Board.
Section 3: The five Board Members can succeed themselves by a majority vote of the membership.
Section 4: Vacancies in offices shall be filled by majority vote of the remaining Board members.
Section 5: The Board of Directors may designate such further officers of the organization as it deems necessary.
Section 6: The duties of the officers shall be those normally prescribed for the respective offices.
Section 7: The immediate Past President shall serve in an advisory capacity for a period of one year.
Section 8: Any Board member who misses three consecutive meetings without just cause may be removed the Board.
Section 9: A quorum of eight Board Members is necessary to conduct business.
ARTICLE 3 - COMMITTEES
Section 1: There shall be as many standing Committees, including Publicity, Standards, Finance, Building and Grounds, Gallery and any others, as deemed necessary by the Board.
Section 2: The Chairperson of any designated Standing Committee shall be appointed by the President and approved by the Board.
Section 3: The President may from time to time appoint such additional temporary committees as deemed necessary.
ARTICLE 4 - REMOVAL
Section 1: Any Board member may be removed from office by a three-fourths (3/4) vote of the members (present or written proxy) at any regular or special membership meeting.
ARTICLE 5 - MEETINGS
Section 1: The election of Board Members shall occur at the All Members meeting in June.
Section 2: The Board of Directors shall hold its first meeting in July of each year, and further shall meet at the call of the President.
Section 3: Special meetings of the membership or Board of Directors shall be called at the discretion of the President.
Section 4: Ten members of the organization shall constitute a quorum.
Section 5: Robert’s Rules of Order shall govern Parliamentary Procedures at all meetings of the membership.
ARTICLE 6 - AMENDMENT
Section 1: These By-Laws may be amended by a two-thirds (2/3) vote of the members (present or written proxy) at any regular or special meeting written notice of which has been given to each member at least ten (10) days in advance. The notice of which shall contain full information regarding the proposed revision.
Section 2: The By-Laws shall be reviewed
every
five (5) years or at the discretion of the Board.
Revised April 1997